Moving a group is a coordination task disguised as a transport task. Six vehicles leaving from one place to one destination is straightforward. Six vehicles collecting fourteen people from four hotels and delivering them to a venue with a fifteen-minute arrival window is not.
Group work runs from a manifest with vehicles assigned to named passengers, staged departure times built backwards from the required arrival, and one point of control for live changes so instructions do not arrive at the vehicles from three directions at once.
Boards and visiting delegations
Board movements tend to need discretion and precise timing more than capacity. Visiting delegations usually need the opposite: capacity, luggage, and an itinerary that survives somebody being an hour late through customs. Both are planned before the day, with the contingency agreed rather than improvised.
